Donation acknowledgement letter generator

A thank-you letter with the IRS written-acknowledgment and goods-or-services language, ready to copy.

Gift details

Were goods or services provided?

The IRS requires a written acknowledgment for any single gift of $250 or more, stating whether goods or services were provided. This is general information, not tax advice.

Dear friend,

On behalf of [Organization name], thank you for your support.

Thank you for your generous contribution of [amount].

No goods or services were provided in exchange for this contribution.

[Organization name] is a tax-exempt organization. Please keep this letter as your record of the contribution for tax purposes. We are grateful for your partnership in this work.

With gratitude,
[Organization name]

Runs in your browser. Nothing you type is stored.

Send receipts automatically

Givebear emails an IRS-ready receipt the moment a gift clears, online and at the kiosk, and rolls every gift into one year-end statement per donor. Built for clean books.

See the donation portal

What the letter says

The wording follows the written-acknowledgment rule for single gifts of $250 or more. This is general information, not tax advice.

  • The organization's name, the gift amount, and the date and fund when you enter them.
  • A goods-or-services statement: either that none were provided, or what the donor received and that only the amount above its value is deductible.
  • A statement that the organization is tax-exempt and that the donor should keep the letter as their record.
  • Review the result against IRS Publication 1771 and your own counsel before sending.

Acknowledgement letter questions

What must a donation acknowledgement letter include?
For any single gift of $250 or more, the IRS requires a contemporaneous written acknowledgment that states the organization's name, the amount of cash contributed, and whether the organization provided any goods or services in exchange. If goods or services were provided, the letter must describe them and give a good-faith estimate of their value. This generator builds that language for you.
When does the $250 written acknowledgment rule apply?
It applies to each single contribution of $250 or more. A donor cannot claim a deduction for such a gift without a written acknowledgment from the charity. Many organizations send an acknowledgment for every gift as good practice, and issue a consolidated year-end statement as well. This is general information, not tax advice.
Is this acknowledgement letter generator free?
Yes. It is free and runs entirely in your browser, so nothing you enter is stored or sent anywhere. Fill in the gift details, copy the letter, and review it against IRS Publication 1771 and your own counsel before sending.

More donor communications

Every calculator and template is on the free tools page.

Donation receipt template

Generate IRS-compliant 501(c)(3) receipt text.

Church contribution statement

How churches issue annual giving statements by January 31.

Donation request letter

Generate a fundraising appeal letter to go with your thank-yous.

See it with your own funds.

Book a 30-minute walkthrough. No slides and no hard sell: we set Givebear up around how your organization already gives.

  • Your funds, set up the way your treasurer reports them
  • Where a kiosk would go, and what it costs
  • The reports your board will actually see

Rather set it up yourself? Start free

Loading available times

Or open the booking page