Donation request letter generator

Fill in a few blanks and get a clear fundraising appeal letter to copy and make your own.

Fill in the blanks

Dear friend,

I am writing on behalf of [Organization name] to ask for your help.

Your support directly funds our mission. Every gift, of any size, makes a real difference, and gifts from supporters like you are what make this work possible.

Would you consider a gift this year? You can give in a minute, online or in person, and you will receive a receipt for your records right away.

Thank you for considering this request, and for your generosity.

With gratitude,
[Your name]
[Organization name]

Runs in your browser. Nothing you type is stored.

Give donors a place to give

End every appeal with a Givebear donation link, a QR code, or a tap-to-pay kiosk so the gift happens in the moment. Built for in-person and online giving.

QR code donation signs

How the letter is built

Five short paragraphs, in the order donors read them. Anything you leave blank falls back to neutral wording.

  • The greeting uses the recipient's name, or opens with Dear friend.
  • Who is asking, then what the gift funds, followed by your impact line and deadline if you give them.
  • A direct ask, with your suggested amount when you enter one, and a note that a receipt follows right away.
  • A thank-you and your name and organization to close.

Donation letter questions

What should a donation request letter include?
A strong donation request letter has five parts: a warm greeting, a clear statement of who you are and what you do, a specific and tangible description of what the gift will fund, a direct ask (ideally with a suggested amount), and an easy way to give. Keep it short, make the impact concrete, and always say thank you.
How long should a donation request letter be?
Shorter is usually better. One page, or three to five short paragraphs, is plenty for most appeals. Donors skim, so lead with the need and the ask, keep paragraphs brief, and put the giving link or QR code where it is easy to find.
Is this letter generator free, and is my information stored?
Yes, the generator is free and runs entirely in your browser. Nothing you type is sent anywhere or stored. Fill in the blanks, copy the letter, and edit it to match your voice before you send it.

More donor communications

Every calculator and template is on the free tools page.

Donation request letter templates

A library of copy-paste appeal templates by type and vertical.

Donation receipt template

Generate IRS-compliant 501(c)(3) receipt text.

QR donation signs

Print a QR sign so the letter has a place to give.

See it with your own funds.

Book a 30-minute walkthrough. No slides and no hard sell: we set Givebear up around how your organization already gives.

  • Your funds, set up the way your treasurer reports them
  • Where a kiosk would go, and what it costs
  • The reports your board will actually see

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